Reading notes of "successful PM" Day03

Sorry ,It takes a long time to continue writing  this article.

Okay,let take a look at the frist part of project life cycle,Identify a need.

Needs identification is the initial phase of the project life cycle.It starts with the recognition of a need,problem,or opportunity and ends with the issuance of a request for proposal(RFP).It coves the below points.

1.Project selection: Involves evaluating various needs or opportunities,and then deciding which of these should move forward as a project to be implemented.The steps in project selection are as follows;

a)Develop a set of criteria against which the opportunity will be evaluated.

b)List assumptions that will be used as the basis for each opportunity.

c)Gather data and information for each opportunity to help ensure an intelligent decision regarding project selection.

d)Evaluate each opportunity against the criteria.

2.Preparing a request for proposal

The purpose of preparing a request for proposal is to state,comprehensively and in detail,what is equired,from the customer's point of view,to address the identified need.Following are some guidelines for drafting a formal request for proposal to external contractors:

a)An RFP must provide a statement of work(SOW).

b)The RFP must include the customer requirements,which define specifications and attributes.

 Critical success factors of this part:

1.the need must be clearly defined before preparing a request for proposal(RFP)

2.When selecting a project from among several needs or opportunities,the decision should be based on which project will provide the greatest overall benefits compared to its costs and possible consequences.

3.Having a well-understood evaluation and selection process and a well-rounded committee will increase the chances of making the best project selection decision.

4.A good RFP allows contractors or a project team to understand what the customer expects so they can prepare a thorough proposal that is responsive to the customer's needs and requirements.

5.A request of proposal should include a statement of work,customer requirements,expected deliverables,and the criteria by which the customer will evaluate proposals.

6.An RFP should include a statement of work,customer requirements,expected deliverables,and the criteria by which the customer will evaluate proposals.

7.Customers must be careful not to provide information to only some of the contractors because it would give these contractors an unfair competitive advantage in preparing their proposals.