英语e-mail写作

进了外企再学英语 笔记



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 英语e-mail写作原则
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1、标题清楚明确，让人看见标题就知道邮件的内容和重要性。
2、适当的字体与字号，段落分隔等排版，让人阅读舒服。
3、检查拼写、标点符号， 最好再发出去之前自己阅读一遍。
4、除非正式商务邮件，否则尽量口语化，句子不要太长，一个句子传达一个意思。
5、语气要有礼貌，多用Please， Thank you， Could you 等礼貌用语。
6、如果能明确时间，就不要用as soon as possible， at your earliset convenience等。
7、心情符号，标准缩写等不太正式的东西最好只在熟人之间使用。
8、结构大概遵循开场，主旨，行动，结尾几个部分。


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 英语e-mail常用句型
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开场用语
Thank you for your e-mail on 10 Auguest, requesting ...
Thanks for calling me yesterday to discuss ...
I would like to suggest that ...
I am delighted to give you the details about ...
I am writing to confirm/enquire/inform you ...
I am writing to follow up on our earlier decision on ...
With reference to our telephone conversation today ...
As we discussed on the phone ...
In my previous e-mail on October 5 ...
As indicated in my previous e-mail, ...
As I mentioned earlier about ...
From our decision at the previous meeting...
As you requested,...
In reply to your e-mail dated April 1, ...
This is the response to your e-mail today.
As mentioned before, ...


主旨
Attached please find the latest information on ...
In order to achieve our sales target, we need to ...


行动
Could you please call me later today?
Please confirm that these arrangements are fine whit you.


结尾
I look forward to hearing from you
I hope this information is helpful.
Please call me if you have any questions.
Let's keep in touch.
Best wishes to you!
Thank you again for all the time we shared.
I'm sincerely looking foward to working with you on this project.

提供明确信息
Please note that ...
We would like to inform you that ...
I am convinced that ...
We agree with you on ...
With effect from 4 Oct., 2008 ... 2008年10月4日开始生效
We will have a meeting schelduled as noted below.
This is for internal use only


好消息
I am delighted to tell you that ... 我很高兴告诉你...
We are pleased to learn that ... 我们很高兴得知...
We wish to notify you that ... 我们希望通知你...
Congratulations on your...
I am fine with the proposal... 我对这份提案没有意见
I am pleased to inform you that...

坏消息
We are sorry to inform you that...
I'm afraid I have some bad news.
There are a number of issues with your new system.
Due to circumstances beyond our control,... 由于情况超出我们所能控制，...
I don't feel too optimistic about ...
Unfortunately I have to say that, ... 很不幸，我必须这么说，


请求做什么事情
We would be grateful if you could ...
I would really appreciate it if you could ...
I would appreciated it very much if ...
Would you please send us ...
We seek your assistance to ... 我请求你的帮助 ...
We look forward to your ... 我们期待...
Would you let me know ...
Hope this is OK with you. If not, let me know by e-mail ASAP.
If possible, I hope ...
May I have your reply by April 1, if possible?


提供帮助
If you wish， we would be happy to ... 如果你希望， 我们很乐意...
Please let me know if there is anything I can do to help.
If there is anything else I can do for you on this matter, please feel free to contact me at any time.
If you want additional recommandations on this, please let us know and we can try to see if this is possible.


提醒
I'm just writing to remind you of ...
May we remind you that ...

附件
I am enclosing ...
Please find the enclosed ...
Attached hereto ...
Attached please find the most up-to-date information on/regarding/concerning ...
 

结束语
If you have any further questions, please feel free to contact me.
I hope my clarification has been helpful.
Please feel free to call me at any time, I will continually provide full support.
Please let me know if this is suitable.


后续联系
looking foward to seeing you soon.
We look foward to hearing from you soon.
Hope this is clear and we are happy to discuss this further if necessary.
I look forward to receiving your reply soon.
Looking forard to receiving your comments in due course. 希望在预期时间内收到您的反馈。
I'll keep you posted. 我会常与你联系。
Please keep me informed on this matter.
For any comments/suggestions, please contact me at 7482.


道歉
I would like to apologize for ...
I apologize for the delay in ...
We are sorry for any inconvenience caused.
I am sorry for any inconvenience this has caused you.
I am sorry about last time.
I am really sorry about this.
I apologized for not replying you earlier.
Sorry, I am late in replying your e-mail dated Monday, April 1.
Sorry if my voice message is not clear enough.
We apologize for the dealy, and hope that it doesn't inconvenience you too much.
Hoping that this will not cause you too much trouble.


感谢
Thank you for your help.
Thank you for your participation. 谢谢你的参与。
I appreciate very much that you ...
I truly appreciate it.
Thank you so much for inviting me.
Congratulations to all of you and thanks for your efforts.
Your understanding and coopration is greatly appreciated. 非常感谢您的理解和合作。
Your prompt response will be most appreciated.
Thanks for you input/clarification/message.
Any comments will be much appreciated.
Thank you very much for everything you have done for me.
Please convery my thanks to all the staff involved, they certainly did an excellant job.


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 英语e-mail时间表达
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five days later        五天后
five days earlier    五天前
early May        五月初
middle of May        五月中
late May        五月底
over the next few weeks 未来几周
in the coming months    未来几个月
earlier this year    年初
end of this year    年底
a couple of years    几年
on Friday morning    周五早上
this Friday        这周五
in the near future    近期内
on Fridays        每周五
first half of May    五月上半月
second half of 2008    2008年下半年
in the next day or so    这两天
May 5, 2005        美式时间表达
B.C.            公元前
A.D.            公元
at 4:00 p.m. on Monday, April 1
On tuesday, December 24, from 6:00 to 9:00 p.m.
12:00 p.m./12:00 noon    中午12点
12:00 a.m./12:00 midnight 午夜12点


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 英语e-mail祝福语
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敬意，尊敬： Regards， Kind regards, Best regards， Warm Regards
祝福： Wishes，Best wishes
其他：Sincerely yours（常用于书信）  cheers（比较熟悉的朋友）

Wish you all the best!
Best wishes to you in the future!
I wish everyone the very best in your career, family, and health...
Great to hear from you from a new place! Congratulations!
Congratulations on your new position and I wish you all the best!
Good luck to you wherever you go and whatever you do on you next stop!
Have a prosperous new move!
Meanwhile, take care and stay healthy!

节日祝福：
May the coming year bring you prosperity and happiness.
Wish you a wonderful holiday with your families and friends. Happy New Year!
Wish you all the best that comes with the Rat!  祝你鼠年事事如意！
Gong Xi Fa Cai!

Happy New Year!
Happy Chinese/Lunar New Year!
Happy Spring Festival!  
Happy Lantern Festival!       元宵节快乐
Happy Valentine's Day!        情人节快乐
Happy Easter!            复活节快乐
Happy Dragon Boat Festival!
Happy Mid-Autumn Festival!
Happy Moon Festival!
Happy Halloween!        万圣节快乐
Happy Thanksgiving!        感恩节快乐
Merry Christmas!        


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 英语e-mail常用缩写
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FYI        for your information    供你参考
ASAP        as soon as possible    尽快
BTW        by the way        顺便提起
YTD        year to date        年初到现在
COB        close of business    上班结束
FAQ        Frequently asked questions 常问的问题
vs.        verse            比
e.g.        Exempli gratia（拉丁文） 例如
i.e.        ld est(拉丁文)        也就是
etc.        Etcetera(拉丁文)    等等
int'l        international        国际的
ATTN.        attention        注意
corp.        corporation        企业
a.m./A.M.    Ante meridiem        上午
p.m./P.M.    Post meridiem        下午
TKS        thanks            谢谢（缩写不够尊重）
Typo        Type error        打错字
RGDS        regards            敬上（缩写不够诚意）
info        information        信息
Incl.        Including        包括
H.Q.        headquarter        总部
Pls        Please            请
P.S.        Postscript        附录
cc        carbon copy        抄送
bcc        blind carbon copy     密送
Re        regarding        关于
Dept.        department        部门
Encl        Enclosed        附上
pros and cons                优点和缺点